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Introducing BidPal: Australian tender software made in Melbourne

Every week, Australian businesses receive tender packs from councils, state governments, the Australian Government and private companies. Whether you run a cleaning company, an IT firm, a consulting practice, a security business, a catering operation or a trade business, the work to respond is much the same.

You read through dozens or hundreds of pages of conditions and specifications. You check every mandatory requirement. You fill in the buyer's forms. Then you write clear answers to the selection criteria.

That is why Visionex Solutions built BidPal (https://bidpal.com.au): tender software made in Melbourne for Australian businesses that bid for work.

Why we built BidPal

Our Melbourne bid team works on tender submissions across Australia. We see the same three hurdles trip up capable businesses before their price is even looked at.

  1. A missed knock out deep in the pack. Many tenders are ruled out at the first compliance check because of one sentence buried on page 47: a mandatory site inspection, an insurance level or a form that needed a signature.
  2. Typing the same details into new forms. Every buyer issues its own returnable schedules, so businesses retype their ABN, insurances, staff details and past projects into different Word and Excel forms, again and again.
  3. Generic answers that miss the criteria. Evaluation panels score against specific criteria and weightings. Broad statements without real projects, names and numbers score poorly.

BidPal brings that work into one clear workflow, with no bid writing experience needed.

How BidPal works

You upload the whole tender pack as PDF, Word, Excel or ZIP files. BidPal reads every page, including addenda and returnable schedules. Then:

  • Key dates and knock outs first. BidPal lists the closing date, how to lodge, how the panel will score the tender and every knock out, each with the page it is on. It then gives a go or no go view with the reasons, so you can decide whether the tender is worth your time.
  • Save your business details once. You save your business details, insurances, licences, policies, past projects and key people. BidPal fills in the buyer's returnable forms from those details, and you download them in the buyer's format.
  • Answers drafted from your own facts. BidPal asks plain questions about how you will deliver the work and drafts each answer using only your saved details and replies. If something is missing, BidPal marks the gap for you to fill instead of guessing.
  • Checked before you lodge. Before you download, BidPal checks your answers against the buyer's criteria and the tender's compliance requirements.

What stays in your hands

  • You price the job. BidPal does not calculate or enter prices. You complete the buyer's pricing schedule yourself.
  • You lodge the tender. BidPal prepares your files and shows you how to set out your submission. You upload it to the buyer's portal.
  • Statutory declarations are signed by hand. BidPal fills in the details. You print the declaration, sign it in front of an authorised witness and upload it back.

Pricing, and your first tender free

Your first tender is free, start to finish. A plan is only needed for the next one. Plans are in Australian dollars, excluding GST:

  • $249 a month for 1 tender
  • $549 a month for 3 tenders
  • $949 a month for 6 tenders

Unused tenders roll over for 30 days, and you can pause or cancel at any time. If you would like a Visionex Solutions bid writer to check your tender before you lodge, an expert review is $495 (2 business days) or $795 for a 24 hour rush (weekends excluded).

Try it on your next tender

If a tender is sitting on your desk right now, upload the pack and see what BidPal finds before you write a word. Try your first tender free at https://app.bidpal.com.au, or read more at https://bidpal.com.au.

General information only. See our disclaimer.

What clients say

  • “Visionex has become an extension of our estimating team. Their expertise, accuracy, and responsiveness have made them our trusted estimating partner, giving us the confidence to face every opportunity.”

    SAI StoneLandscaping work · 100% satisfied customer

  • “As a growing business, this was one of our first major tender opportunities. Visionex guided us through every step of the process, making the journey clear and manageable. Their expertise played a key role in helping us secure a successful outcome.”

    NN Plant HireCivil construction · guided to success

  • “Visionex made the tender process clear, structured and stress-free. They turned complex requirements into a sharp, professional submission and we secured the council panel. For a tree services crew, that's steady work we can now count on.”

    Cut and ClimbTree services · council panel secured

  • “After years of trying to win tenders, Visionex helped us achieve the results we'd been chasing. We've continued working together ever since, with many successful tender wins along the way.”

    GMACivil construction · repeat client

  • “We met Visionex during a critical phase of our business expansion. They helped us secure a key tender opportunity, and ever since, they've been our trusted tender partner.”

    Bayside DemolitionDemolition · trusted tender partner

  • “From tender submission to the evaluation panel, Visionex guided us through every stage of the process. Their preparation and support gave us the confidence to perform at our best and secure a successful outcome.”

    Northern Tree ServicesTree services · end to end tender support

  • “Visionex became an extension of our team, helping us develop professional methodology documents that strengthened our tender submissions. Their expertise and collaborative approach made the entire process straightforward and effective.”

    Driven ContractingConstruction · submission support

Read all client testimonials
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